Ece rooms and surfaces
Walk through the centre together
List the play rooms, toilets, sleep spaces, kitchen or food areas and staff facilities that are included. Explain which rooms remain in use late and which may be available earlier. Tell the team about surfaces needing particular care and any areas outside the contracted work. The practical plan should follow your centre’s instructions and agreed requirements for those spaces.
Centre cleaning responsibilities
Be clear about who does each job
Write down the tasks included in each contracted visit and the jobs your own staff handle. Discuss toys, learning materials, food equipment and other items separately rather than assuming they are all part of a room clean. When responsibilities are clear, staff know what needs preparing and the cleaners know what they should work around or leave alone.
Instructions for your centre cleaners
Keep everyday changes with the visit
A moved sleep room, new play layout or maintenance job can change the cleaning brief. Leave notes in the portal and upload a photo if it helps identify the area. Message the cleaners and account manager directly when access or room use changes. Share cleaning instructions about the space; there is no need to include children’s personal information in a job note.
Ece cleaning visits and records
Review the work and the next booking
After a visit, review the completed checklist in the portal and raise questions with your account manager. Look ahead to staff days, holiday closures and work planned at the centre. You can move, postpone or cancel a booking under the agreed terms. If a change affects the ongoing plan, discuss the wider arrangement so the next visits still fit your routine.
Make responsibilities visible
Separate staff tasks from contractor tasks
Write two lists before the first visit. One records what centre staff clear, put away or manage themselves; the other records the rooms and surfaces the cleaning team will handle. Use the centre’s product and room instructions rather than assuming the same approach suits every surface. Toys, bedding, food-contact equipment and personal belongings need explicit responsibilities. If a sleep room remains occupied late, say who confirms it is free. This avoids a completed general checklist being mistaken for work that was never included or could not safely be accessed.
Communicate changes without personal details
Use a change note for the next visit
A room change, maintenance booking or altered collection time can affect cleaning even when the visit day stays the same. Put the practical change into the job notes and message the account manager where the scope or timing needs agreement. Do not include information about individual children. After the visit, review the completed tasks and describe any concern using the room and surface involved. A photo can help explain a mark or missed area, provided children, personal records and identifying information are kept out of the image.
Your Cleaning Planning Checklist
Keep these details together.
- Included rooms and accessible surfaces
- Centre staff and cleaner responsibilities
- Closing hours and room availability
- Surface-care and access instructions
- Notes for changed layouts or maintenance
- Completed records and upcoming visits
Find out more about our child care cleaning, or talk to us about your place.
